MI Capital Area Chapter

PMI

April 7, 2000

3:00 PM to 5:00 PM

DMA Director's Conference Room

Cass Building

Type of meeting:

Board Meeting

 

Board Invited:

Dan Buonodono, Amy Piper, Maureen Myers, Alan Casey, Nancy Foltz, Ginger Schoettinger, Richard Liles, Penny Dewey, Scott Brown

Please bring:

Information pertinent to your areas of responsibility
   

3:00-4:00 PM

Minutes

Elections Process
  • Mark Lawrence - Elections process discussion
  1. Elections Process:
    1. Mark Lawrence – go over process he has put together
    2. Timeline: Handed out dates:
      1. E-mail nominations to go out April 11th. One document rather than two would be helpful for e-mail.
      2. April 25th e-mail nominations back to chapter
      3. April 28th nomination slate will be sent based on those returned: Suggest e-mail notification of who is running for what offices
      4. May 16th ballots collected at business meeting
      5. May 16th votes counted at business meeting
      6. May 16th board certifies
    3. Sometime during dinner candidates will be introduced and those wanting, can make statements
    4. Voting takes place after the introduction of slate and after candidates make a brief statement prior to the meeting prior to the awards presentation and business meeting. Voting will be completed by 7:00 p.m.
 
  • Communications
    1. Approval of Minutes…3/10/00 Board Meeting & 3/21/00 Program Meeting Approved and seconded
     
  • Membership
    1. 142 members as of this last month
     
  • Publicity
    1. Awards
      1. Chapter Sponsor
      2. Outgoing Board Members
      3. Best Dinner Program…Airport Resurfacing
      4. Most Attended Program
      5. Best Introduction
      6. Most improved introduction
      7. Committee Volunteers
      8. Audra Parsons, Yvonne Flegler and Robbie
      9. Longest PMI Member
      10. First Chapter Member; First 100th member
      11. Recognition of bonus program presenters
      12. Recognize people who received their PMP this year and recognize those who are PMP
      13. Recognize the company/organization with the most members
        1. Public – State of Michigan – by Department
        2. Private Corporation
    2. Still haven’t put notices in the publications (paper, journals, etc.)
     
  • Professional Development
    1. PMP Exam Course 30 people attending:
      1. Expenses $9,595
      2. Income $11,675
      3. Expected Income $2080
      4. 28 members attending 2 outside member
    2. Library issues:
      1. PMI Assets vs Peyman’s Books in Library
      2. Suggestion of books to order: Expense voucher process for purchase books
      3. Issue for next board is how to handle expenditures for books, printing, etc.
        1. Line item for miscellaneous
        2. Perhaps allotment to the librarian; when that is out vote on next allocation based on the budget.
        3. Moved and seconded. Ginger will donate the Frame book on the New Project Management.
     
  • Programs
    1. As soon as Roy lets us know what his meal and the equipment he needs Scott will pass it along to Nancy. Trying to get equipment list.
    2. Have a vendor coming to this meeting. Presentation for the meeting. One person is coming. Kathryn Bayless, Sage – Timesheet Professional.
    3. Product description in our newsletter if possible
    4. Someone will need to handle the speaker and vendor introduction since Scott will not be at this meeting. Dan has data for introduction. Two introductions and canned presentation in case the speaker doesn’t show up. This is for the April 18th.
    5. Evaluating whether we want to have vendors give presentations program and state the chapter benefit. Revenue is the benefit to the chapter. Question is to be presented to the membership at the election meeting.
    6. Questions on May questionnaire re: Dinner, bonus program, vendor issue, what was the impression on the awards program.
    7. Al will acquire gift certificates for he three Yvonne, Robbie, Audra …
    8. Dan will send out invitations to awardees
    9. Exposure for free meals is two…one each to both Airport Paving program
     
  • Logistics
    1. No review of refund policy
    2. Contracts ready to be signed…
     
  • Budget
    1. Adjustment reflects 12 registrations for PMP course.
    2. Remain in very fine position financially
    3. Contracts are in and ready to be signed for next year…will go to Maureen
    4. Penny moved that budget report be approved; seconded by Ginger…all OK
    5. No information on tax status
     
  • Special Projects
    1. Penny will not be here next week. Maureen will cover for Penny.
      1. Concern about getting checks to Al on a timely basis.
      2. Al will check with Beth on when the vendor needs to be paid.
      3. Do fish bowl in May

     

     
    1. President’s Corner
      1. Transition plans:
        1. Maureen handed out a sample of a transition plan
        2. Need to do a process flow for speakers, membership,
      2. Transition Meetings
        1. One in June…tentatively schedule the meeting.
     
  • Meeting agenda: Annual Awards, Recognition and Business Meeting
    1. 5:15 – 6:00 p.m. Bonus Program
    2. Dinner 6:30 – 7:30 a.m.
      1. Fishbowl
    3. 7:30 – 7:45 introduce nominees and elections
    4. 7:45 – 8:15 Awards
    5. 8:15 – 8:30 Introduction of new board members
       

     

    Special notes:
    • Have transition plans completed on the May meeting.
     
    • June 9th Board meeting…invite new members.
     
    • Board members will then go through the process with individual members to do the actual hand-off.
     
    • Should we publicize the new board members in the newspaper?
       

     

     

     

    Dates of Interests:

    Function/Purpose

    May 5, 2000 3:00 p.m.

    Board Meeting

    May 16, 2000 5:15 p.m.

    Program Meeting Business Meeting, Elections

    AWARDS Presentation

    Bonus Meeting:

    June 9, 2000 3:00 p.m.

    Board Meeting Meeting with new board members