Approval of minutes:

• Move to approve minutes as written: Al Casey. Seconded by Maureen. Approval by all
• If you have an issue to be added to the agenda, contact Kristen.

1. Attendance at the leadership meeting in Houston, Texas on and around September 8^th…
1. The discussion centered around the financing of the trip as Amy was not sure of what the amount of EDS financial input would be.
1. In the interim, Amy will apply for ½ funding as August 1^st is the deadline to acquiring the matching funds.. If EDS doesn’t support Amy’s expenses for the leadership meeting; and another company is willing to send their member the other person may represent our chapter.
1. Where will the board meetings be held?
1. The first board meeting on August 4^th will be held at the EDS Building. The main objective of this meeting will be to set processes for the program year. The time of this meeting will be 2:30 to 4:30 p.m.
1. What is the newly scheduled meeting for the new board:
1. 2:30-4:30 pm first Friday of the month beginning September 8^th
1. Will there be meetings over the summer
1. The only meeting over the summer will be on August 4^th.

One of the objectives for the board was to show the chapter slide presentation at six outside venues. The following is the current status of that objective…now completed.

Amy showed one time at EDS, and two times at the EDS Technology Days, Dick Liles presented it one time in a Western Michigan University class, Scott Brown showed it at a Spectrum/Maximum Director’s meeting, and Gwen used it at a masters-level class at Michigan State University.

1. The chapter has been asked about advertisement in the newsletter. The board agreed to do this, but a number of items need to be addressed prior to this hapening.
1. The newsletter committee will meet at Dan’s request to formulate some simple rules, policies, procedures and a pricing structure for newsletter advertisement.
1. Dan will report back to the board at the next board meeting.

1. PMP preparation class: There is still a need to confirm the balancing of the charges billed vs. payment received. There is still some confustion as to the application of the most recently received check.
1. As a standard for next year, Al will need checks along with the name of the person who registered.
1. Vijaya and Maureen will work this out and report back to the Board.

1. Scott submitted his monthly tracking/status/information collection report for programs.

1. PO Box Renewal is due. Ginger moved that we continue with the current PO Box and that Al be requested to pay rent on the box for next year.
1. Al Casey will write the check. The two keys will be given to Mark Lawrence and Amy Piper for the next program year.
1. The contract has been signed with the Sheraton for the next program year.
1. The refund policy still needs to be discussed, but the board believed Nancy should be present during the discussion. All agreed that the policy should be resolved over the summer months.
1. Vijaya indicated she has some ideas for changing the enrollment process.

1. Taxes --
1. Al handed our reimbursement forms for new board members.
1. If there is a large expense you don’t want to pay for and then request reimbursement check with Al.
1. Invoices should be addressed to the PO Box.
1. The chapter president and treasurer have authority to sign checks.
1. Signature procedures for changing the signature card on the checking account papers needs to occur during the summer months.

1. Mugs: Dan asked if we should be accounting for the disposition of mugs. The board’s recommendation was that since they are not "property" we not track their disposition.

1. Add phone number to registration form.

1. Chapter files – Those files that should be handed over to the new vice president:
1. Contracts
1. Charter
1. Financial Records
1. Minutes and templates will be turned over.
1. Penny has some membership papers to give to Rick.
1. New Committees…is there a need for new committees? Each new VP was advised to think this through and determine if there was a need and to look out for members who might be willing to serve on a sub-committee.
1. Existing Committees are:
1. Newsletter
1. Membership
1. Professional development
1. Chapter guidelines – Gwenn will attempt to get a copy of the chapter guidelines for the chapter use from another chapter.

August 4, 2000 2:30 - 4:30

September 8, 2000 2:30 - 4:30

September 19, 2000

October 17, 2000

November 14, 2000

January 16, 2000